Managing a community scheme, whether it’s a sectional title development or a homeowner’s association, often involves navigating complex maintenance responsibilities. And for residents of these communities, the question is often asked,Maintenance issues in community schemes: Who is responsible?”

For trustees and body corporates, understanding who is responsible for various aspects of property management is essential for the smooth operation of the scheme.

Property Management Responsibilities

In any community scheme, maintenance responsibilities are typically divided between the body corporate and individual owners. The body corporate, often with the assistance of a property management company, is usually responsible for the maintenance of common property. This includes shared amenities like pools, gardens, elevators, and exterior walls. On the other hand, individual owners are responsible for the upkeep of their units. Effective property management is crucial to ensuring that all parties understand their responsibilities and that maintenance is carried out promptly and efficiently.

Property Managers in Sectional Title Management

A good property management company will work closely with trustees to develop a comprehensive 10 year maintenance plan that covers routine upkeep and addresses any unexpected issues that may arise. This proactive approach not only helps maintain the value of the property but also ensures a pleasant living environment for all residents. Trustees and body corporates rely on property managers to coordinate with contractors, handle administrative tasks, and manage maintenance budgets effectively.

Common Maintenance Issues and Their Resolution

Common maintenance issues in community schemes often include plumbing problems, electrical faults, roof leaks, and garden maintenance. When such issues arise, the role of property managers and the property management company becomes critical in ensuring that these problems are addressed swiftly and appropriately. Trustees and body corporates need to work with their property managers to determine whether the issue falls under the scope of the common property or is the responsibility of an individual owner. Clear communication and a well-documented maintenance policy can help resolve these issues more efficiently.

Budgeting for Maintenance in Sectional Title Management

Effective property management involves budgeting for both routine maintenance and unexpected repairs. Property managers play a key role in helping trustees and body corporates develop realistic budgets that account for regular upkeep, emergency repairs, and long-term capital expenditures. A property management company will also assist in managing reserve funds and ensuring that there is sufficient financial provision for major repairs or upgrades. Proper financial planning is crucial to avoid special levies and to ensure the smooth operation of the community scheme.

Sectional Title Scheme Obligations and Compliance

Sectional title management is governed by a range of laws and regulations, including the Sectional Titles Schemes Management Act in South Africa (STSMA). Property managers and property management companies are responsible for ensuring that the scheme complies with these legal requirements. This includes maintaining insurance, conducting regular inspections, and ensuring that maintenance activities meet the required standards. Trustees and body corporates must work closely with their property managers to stay informed about any changes in legislation that may impact their responsibilities or the maintenance of the property.

Maintenance in community schemes can be complex, but with the right property management company and property managers, trustees and body corporates can ensure that their sectional title developments are well-maintained and compliant with all legal requirements. By understanding the division of responsibilities, budgeting effectively, and working closely with property managers, community schemes can create a safe, attractive, and well-maintained environment for all residents.

For more information on property management services and how to effectively manage maintenance issues in your community scheme, visit FMS Property Managers.

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